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Phantom Ranch Groups

Limited Availability, Maximum Enjoyment

For overnight hiker stays at Phantom Ranch, a minimum of 10 to a maximum of 20 hikers is designated a Group. For all mule rider reservations, you may book a reservation by contacting our Central Reservations Office at Xanterra Travel Collection® at 888-297-2757 (7am-7pm MT).

What time is it? Time is confusing out here! Grand Canyon is located in Arizona, and does not follow daylight savings as it is in the Mountain Standard Time Zone. However Denver, Colorado, where our Central Reservations Office is located, does follow DST as it is in the Mountain Time Zone. Click here to check what time it is at our Central Reservations Office.

Group Hiker Stays May 2023 through May 2024

For Group Hiker stays prior to March 2024, group requests during this window can be submitted through our online form by selecting “Phantom Ranch Hikers” for the Group Type, Event Type and Function Type. Please note that Phantom Ranch Groups require a minimum of 10 people and with the Phantom Ranch hiker dormitories currently closed, they are also limited to a maximum of 10 hikers. Group requests must be submitted through the online form, we will not be accepting phone calls for these requests. Please refer to the Group Inventory Release Schedule below to see when you can submit the online form based on your groups preferred month of stay. Normal lottery schedule will go into effect for stays April 2024 and beyond.

Group Phantom Ranch Reopening Inventory Release Schedule
Type of Inventory
Date of Stay
Inventory Release Date
Group Hiker CabinMay 2023-January 2024January 17, 2023 at 12:01 AM (MT) via online form
February 2024February 1, 2023 at 12:01 AM (MT) via online form
March 2024February 1, 2023 at 12:01 AM (MT) via online form
April 2024 and beyond, see Lottery Schedule

Online Form Submission Terms & Conditions: Submissions do not guarantee a reservation at Phantom Ranch. Entries are accepted for one month at a time based the Group Inventory Release schedule below. Entries tagged as duplicates will be removed from the lottery process. If we’re able to successfully fulfill your cabin request for your desired date(s), we will reserve the cabin and send an email advising of next steps, including the coordination of meals (subject to current availability). You will have a limited amount of time to respond to confirm the reservation and provide the required 50% deposit. The remaining balance will be due at 90 days prior to the arrival/start date.

Group Meals

A limited number of dinners and breakfasts are served family style at set times in the Phantom Ranch Canteen. Meals must be reserved in advance. Please check meal times prior to hiking into Phantom Ranch as times are subject to seasonal changes.

Phantom Ranch Lottery Group Submission Terms & Conditions

The lottery submission form is for submitting a Group entry (reservation request) to the Phantom Ranch lottery. Submissions do not guarantee a reservation at Phantom Ranch. Entries are accepted for one month at a time based upon the schedule outlined here. Entries are limited to one per person or company. Entries tagged as duplicates will be removed from the lottery process. This form is intended for Groups requesting to reserve 10 to 20 Hikers. Requests for up to 9 Hikers or up to 10 Mule Riders should submit the Phantom Ranch Individual form.

Lottery winners will be selected at random. Requests of winning submissions will be compared to the current available inventory with a maximum of one group per day/night. Reservations will be booked when we’re able to match the request based upon the specified arrival date(s), number of nights, quantity of guests, accommodation type, etc. for first, second and third choices as indicated. Winners will be notified via email. We recommend meals or duffel service be included with the Group submission for the best opportunity to reserve these services. Any unclaimed/unsold inventory will be made available to the general public.

For group bookings through December 31st 2020, Phantom Ranch requires a deposit equal to 50% of the full amount of the reservation within 14 days from the date of the contract. The remaining balance is due at least 90 days prior to arrival. For group bookings arriving January 1st 2021 and beyond, the required deposit within 14 days from the date of the contract is equal to the full stay.

Phantom Ranch reservations must be canceled at least 45 days prior to arrival to receive a refund of the deposit. Cancellations made within 45 days will result in full forfeiture of the deposit. Reductions in quantities are considered a cancellation and this cancellation policy applies. Reductions below the Group minimum of 10 guests per night are not permitted.

Example: The original reservation is for 14 hikers with a cabin, dorms and meals. One of the hikers is unable to go and the reservation is reduced from 14 to 13 less than 45 days prior to the arrival. This is considered a cancelation of 1 hiker, thus the deposit for the one canceled hiker is non-refundable.